With PowerTools, you have more control and more choice. In addition to PowerPoint’s default alignment options you can now align objects to a selected reference object or your guides. The following alignment modes are available with PowerTools:

• Align to Selection: This is the default alignment mode for PowerPoint. Objects are aligned to the boundaries of your selection.
• Align to Reference Object: When you select two or more objects, this option aligns your selection to the reference object. Depending on your setting in PowerTools, the reference object can either be the last selected, or the first selected object — the name of the feature will reflect what setting you currently have active. The Set Reference Object setting can be found by clicking Settings in the PowerTools tab.
• Align to Guides: Aligns your selection to the nearest guide. Click align multiple times to move through all the guides.
• Align to Slides: This is PowerPoint’s default alignment mode for a single object. With PowerTools you can use this alignment mode with multiple objects at once.

REMEMBER BETWEEN SESSIONS

You can enable this setting to save your preferred settings, and PowerPoint will always start in your preferred alignment mode.

SHORTCUTS

• Shift-click the alignment tools anywhere in PowerPoint for Align to Reference Object.
• Alt-click the alignment tools anywhere in PowerPoint for Align to Guides. Repeatedly click the selected align option to shuffle through the guides. Add Shift to shuffle through the guides in the opposite direction.
• Ctrl-click the alignment tools anywhere in PowerPoint to add Match Size functionality. Resize all objects to match the first selected object. You can combine Ctrl with the Shift key shortcut above.

Select multiple objects then click Distribute to Grid and PowerTools will automatically arrange your objects in a grid formation. You can choose the exact distance between objects or make them fit within a defined space. Great for arranging images or icons.

Note: Different-sized objects are not currently supported. Use the Match Size tool to give your objects the same dimensions.

Precisely distribute objects by spacing.

All objects will be distributed from the reference object, which can be the first selected, or the last selected object depending on your settings in PowerTools. The reference object will be highlighted, and it can be changed by shift-clicking any other selected object while the slider control is visible.

You can adjust the space between objects using the arrow keys on your keyboard, the slider, or by typing in an exact value. Use the shift and control keys (command on macOS) to make the arrow key adjustment coarser or finer.

Shift-click the ribbon button to quickly set the spacing of selected objects to 0.

The Set Reference Object setting can be found by clicking Settings in the PowerTools tab.

This feature allows you to split a single object, or group, into evenly sized and spaced copies of itself. The copies are placed inside the boundaries of the original object.

You can choose the number of columns and rows, and set the gutters or width/height to your liking. If you set a gutter that you are happy with, Split & Align will keep your preferred gutter even if you decide to add more rows or columns. Width and height settings work the same way, great if you want to keep your circles perfect, no matter how many columns or rows you wish to create.

It works with shapes, groups, pictures, tables, charts, SmartArt, media, and even most placeholders.

Split & Align is great for creating irregular layouts, logo grids, shape-based tables and graphs, master layouts, grids on macOS, and more.

Match Tool and Match Tools allow you to copy size, position, format, adjustments, and animations from any object to any other object.

These tools match your selection to the reference object. For example matching size to the last selected object will make all selected objects the size of the object you selected last. Depending on your setting in PowerTools, the reference object can either be the last selected, or the first selected object — the name of the feature will reflect what setting you currently have active. The Set Reference Object setting can be found by clicking Settings in the PowerTools tab.

If a single object is selected, the slide itself will become the reference object — this is great for filling the entire slide with an image.

The tool can be used in Batch Mode or Solo Mode. Batch Mode turns the tool into a customizable Match Tool, which allows you to match multiple properties in one click. For example, turning on size, adjustments, and format will match those three properties in one click. Using the tool in solo mode will separate the 5 settings into individual Match Tools — Match Size, Match Position, Match Format, Match Adjustments, Match Animations. Regardless of the mode you’re using, you will always be able to add controls from either mode to your Quick Access Toolbar.

Match Size and Match Position make use of the reference point setting for added flexibility. This sets the point where your objects get resized from, and how they get aligned. When using Match Size, having the reference point set to centre will resize all objects from their centrepoints. When using Match Position, the central reference point setting will reposition all of your target objects so that their centrepoints perfectly overlap.

Match Size will never distort images, videos, or graphics — it will crop them to the target size instead.

Match Format does a number of different things depending on what you use it on. At its core, it acts exactly like the Format Painter you know from PowerPoint. But you can also use it on charts and tables, easily allowing you to copy a table’s or chart’s formatting to another table or chart.

Match Adjustments copies adjustment settings from one object to another. This is great for ensuring all of your rounded rectangles are using a consistent corner radius throughout your content, or making sure that your chevrons all look the same.

Multi-painter and Painters allow you to copy size, position, formatting, adjustments, and animations from any object to any other object.

These tools work exactly like any other painter in PowerPoint, except we’ve made them sticky by default — sticky mode is what allows you to copy properties across slides and presentations, just click on an empty area of the slide to finish painting. You can turn off sticky mode by unticking the option in the menu to make it behave like other painters do in PowerPoint — the painter will become inactive after you’ve painted once.

If nothing is selected, you can use these painters to pick up properties from the slide itself — like size and position. This is great for filling the entire slide with an image.

The painter can be used in Batch Mode or Solo Mode. Batch Mode turns the tool into a customizable Multi-painter, which allows you to paint multiple properties in one go. For example, turning on size, adjustments, and format will paint those three properties in one click. Using the painter in Solo Mode will separate the 5 settings into individual Painters — Size Painter, Position Painter, Format Painter+, Adjustment Painter, Animation Painter. Regardless of the mode you’re using, you will always be able to add controls from either mode to your Quick Access Toolbar.

Size Painter and Position Painter make use of the reference point setting for added flexibility. This sets the point where your objects get resized from, and how they get aligned. When painting size, having the reference point set to centre will resize all objects from their centrepoints. When painting position, the central reference point setting will reposition all of your target objects so that their centrepoints perfectly overlap.

Size Painter will never distort images, videos, or graphics — it will crop them to the target size instead.

Paint Format and Format Painter+ do a number of different things depending on what you use it on. At its core, it acts exactly like the Format Painter you know from PowerPoint. But you can also use it on charts and tables, easily allowing you to copy a table’s or chart’s formatting to another table or chart.

Adjustment Painter copies adjustment settings from one object to another. This is great for ensuring all of your rounded rectangles are using a consistent corner radius throughout your content, or making sure that your chevrons all look the same.

These tools let you color objects quickly and accurately. Pick colors from anywhere on the screen by using the eyedropper, or easily copy and paste hexadecimal color values from other applications into PowerPoint.

Live Preview shows you how the new color will look in-situ, and each color channel has an individual slider control which makes choosing colors easier.

You can use the Table Format Painter to standardize the design of all tables in your PowerPoint file. First, make sure one table is looking good then:

1. Select the table to copy from
2. Click Table Format Painter
3. Click another table to apply your design

You can apply the formatting to multiple tables by double-clicking* the Table Format Painter, or by lassoing multiple tables after the painter has been clicked.

Shift-click the Table Format Painter to bring up settings — here you can choose which design elements you wish to copy over.

The Select Objects tool is a real timer saver. Select an object or text and then use this tool to select multiple other objects on the slide that match a specific property of the first — e.g. outline color.

1. Select an object
2. Click Select Objects, and then choose which property you wish to search the slide for (Fill Color, Outline Color, Outline Weight, Shape Type, Font Size, Font Color, Font Name)
3. All matching objects will be selected — you can now make sweeping edits

Note: PowerPoint can’t select objects inside and outside of groups at the same time.

These tools allow you to lock objects, making it impossible to select that object until you choose to unlock them. A super handy use for this tool is locking a background image or graphic, allowing you to easily work with shapes on top of it. Accidentally selecting the background is a thing of the past!

Click Unlock All to unlock locked objects on the current slide. And don’t worry about remembering to unlock objects before you send your presentation to someone. The lock is only active if you have PowerTools installed.

Note: Tables, graphs and SmartArt are currently not supported.

This feature has a shortcut which can be activated using Productivity Shortcuts*. Productivity Shortcuts can be found by clicking Settings in the PowerTools tab.

• Ctrl + 2 – Lock Selection
• Ctrl + Alt + 2 – Unlock All

A lifesaver for people who spend hours scrolling up and down the Selection Pane, these tools let you hide and show selected objects with just one click. They are perfect when you’re editing complicated slides, and don’t want to move objects around to do it. Keep your layouts pristine and your sanity intact!

Click Show All to show hidden objects on the current slide.

This feature has a shortcut which can be activated using Productivity Shortcuts*. Productivity Shortcuts can be found by clicking Settings in the PowerTools tab.

• Ctrl + 3 — Hide Selection
• Ctrl + Alt + 3 — Show All

Center align shapes to the nearest table cell (or a specified row/column)

Switch rows and columns of table.

Quickly format selected table to preset format.

The Format Wizard function streamlines the formatting process by enabling users to select objects based on specific properties and uniformly apply format styles, sizes, positions, and more.

USING THE FORMAT WIZARD

1. Selecting a Master Shape
   • Begin by selecting your ‘master shape’. This shape serves as the reference for all changes you intend to apply.
   • Open the Expert Wizard.
2. Master Wizard Selection
   • This displays the type of the selected master shape.
   • The type affects available search and change options.
   • Possible shape types include: Shape, Shape with Text, Table, Chart, Connector, Picture, various Content Placeholders, and more.
   • If you select a grouped element as your master shape, a prompt will assist you to choose an ungrouped shape. To confirm the suggested shape (indicated by a red dotted line), click “Yes.” To select a different shape within the group, click “No.”
   • To change the master shape without closing the form, select a new shape, and then hit the “Refresh master wizard selection” button.
3. Defining Search Options
   • This section allows you to establish criteria to identify which objects to change.
   • Options vary based on the master shape type.
   • Categories:
     • Favorites: Commonly used search options.
     • All search options: Comprehensive list of potential search criteria.
     • Tags: Select objects based on tags set via the PowerTools tag objects function.
   • Ignore Mode: Define how the tool should behave if a selected criterion is not valid for an object.
4. Defining Scope
   • Determine the slides to search:
     • Current Slide: Searches only the slide containing the master shape.
     • Selected Slides: Enables the slide manager for slide selection.
     • All Slides: Searches every slide in the presentation.
5. Reviewing Results
   • This section displays the count of shapes matching your criteria. Shapes are also highlighted with a blue dotted line in the presentation.
   • Note: The search halts at 100 matching shapes, but these will still be included in any changes.
6. Setting Change Options
   • Determine what attributes of the selected shapes you want to modify to match the master shape.
   • Categories:
     • Favorites Change Options: Common attributes to change.
     • All Change Options: A complete list of modifiable attributes. Using the dividers can help in bulk selections.
7. Running the Expert Wizard
   • Confirm your selections and click “OK” to apply changes. The window remains open for further modifications, if necessary.

PowerTools’ Agenda feature can auto-generate a Table of Contents based on slide titles and incorporate section dividers for a structured presentation.

Using the Agenda Manager

1. Click on the “Agenda” icon in the Ribbon to launch the Agenda Manager
   • If the presentation already has a PowerTools-generated agenda, the manager will display its current settings for potential modifications
2. Customize your Agenda options using the three tabs in the Agenda Manager (Select Slides, Choose Layout, and Choose Divider)
3. Once you’re satisfied with your settings, hit “Insert” to incorporate the agenda and dividers. Post insertion, the configuration window will close, indicating a successful operation.

Agenda Manager Options

The manager encompasses three distinct tabs:

1. Select Slides: Define which slides should appear in your agenda
2. Choose Layout: Customize the agenda’s appearance and format
3. Choose Divider: Decide if you want section dividers and tailor their design

Select Slides

• Slide Display: Here you’ll see a list of all slides. Each slide will have columns indicating its:
  • Level
  • Displayed title
  • Title modification status
  • Sequence number
• Slide Selection: Double-click a row to change its selection or adjust its level.
• Shortcuts: Use shortcuts to filter, select all, deselect all, or refresh the display.
• Title Modification: Personalize a slide’s title or reset it to its default.

Choose Layout

• Agenda Blueprint: Select a base layout for your agenda. Your choice influences the color options available.
• Layout Adjustments
  • Font: Designate a typeface for text elements.
  • Alignment: Align agenda items to the “Top”, “Center”, or “Stretch”.
  • Bullets: Select a size for agenda bullets and this modifies the bullet space.
  • Hyperlinks: Decide if agenda components link to their respective slides.
  • Agenda Slide: Determine where the agenda should be placed.
  • Level: Specify the numbering style for bullet points.
  • Indentation: Control how sub-levels align relative to primary levels.
  • Distance: Set the space between bullet points.
  • Slide Number: Choose to display slide numbers in your agenda.

Choose Divider

Tailor the appearance and function of your dividers using the options in this tab.

Chapter Levels

• Level 1 / Level 2 / Level 3: Decide if you want to insert dividers preceding these chapter levels.

Divider Styles

• Agenda Copy with Highlights: Opt for a divider mirroring the original agenda, spotlighting the specific chapter in question.
• Title Only: Prefer a more minimalist approach? Insert a divider featuring just the chapter title.

Styling Options

• Size: Specify the desired size for your chapter title element. Choices include “Small”, “Medium”, and “Large”.
• Position: Determine where the chapter title element will appear. Available positions are “Top-Left”, “Bottom-Left”, “Top-Right”, “Bottom-Right”, and “Middle”. Based on your selection, the element is arranged in line with the master layout’s text placeholder. If the current slide lacks a master layout, the primary text placeholder from the slide master is used. For a more tailored experience, create your unique placeholder configurations within the Custom Settings.

Highlight and Color Customization

• Highlight Color Options: Modify the original color to serve as a chapter highlight.
• Color Options: Alter the default color scheme. You can further customize default colors via the Custom Settings.

Updating and Managing Agenda & Dividers

• Refreshing: If you’ve used PowerTools for your agenda, utilize the dropdown under the Agenda Manager to update your agenda and chapter dividers. If slides have been deleted or altered, placeholders will indicate missing content.
• Deleting: Remove either the agenda, dividers, or both using the dropdown.

The PowerTools toolbox is your one-stop destination for all things related to sizing, positioning, distributing, and aligning objects in PowerPoint. Here’s a detailed breakdown of its functionalities:

Shape Size Tools

• Copy Size: After selecting multiple objects, this tool lets you match their size, width, or height to the master object, which is the first object you selected.
• Stretch to Edge: Selected objects can have their width or height extended to meet the outermost boundaries of all selected objects.
• Fill Gap: When you have gaps between objects, this tool adjusts the dimensions of selected objects to fill those gaps.
• Copy Layout Size: Replicates the size, width, or height of the master layout onto your selected objects.
• Stretch to Layout Edge: This function stretches the selected objects to the furthest edges of the master layout.

Shape Position Tools

• Switch Positions: A nifty tool to swap the positions of two or more objects. For selections of more than two objects, positions will be rotated based on the selection order.
• Staple Objects: Organizes selected objects either vertically or horizontally, based on the sequence of selection.
• Touch Edge: Adjust the position of your selected objects so that they are touching along specified edges.
• Layout Position: Aligns the chosen objects with the center or border of the master layout.

Object Distribution Tools

• Distribute in Selection: Allows you to evenly space out selected objects within the boundaries of the master object.
• Distribute in Layout: Distributes selected objects evenly within the parameters of the master layout.

Align to Shape Tools

Here, you can arrange your chosen objects according to specific geometric patterns. The shapes you can align objects to include:

• Matrix
• Pentagon
• Triangle
• Rectangle
• Circle

Note: The alignment order will be based on the sequence of object selection.

Miscellaneous Tools

• Copy Object to Slides: Facilitates copying of selected objects across all slides or a curated list of slides.
• Split or Merge Text: Perfect for content-heavy presentations. Split a shape containing multiple text lines into individual shapes or consolidate the text from several shapes into one master shape.

Insert an icon into your presentation. Pick from over 400+ custom PowerTools icons included with the add-in.

• Insert Header Bar: Inserts header bar above selected object. If no object is selected, inserts across center of slide.
• Insert I-Bar: Inserts I-bar above selected object. If no object is selected, inserts across center of slide.
• Insert Header Box: Inserts header box around selected objects. If no objects are selected, inserts around half the slide.

• Insert Subtitle (and set location): Insert subtitle to slide (can customize default format and location of subtitle)
• Insert Kicker (and set location): Insert kicker to selected slide (can customize default format and location of kicker)
• Insert Source/Note (and set location): Insert source/note to selected slide (can customize default format and location of source/note)

Insert QR code which directs to provided link when scanned.

The Mini Slides tool in PowerTools lets you generate miniature, image-based versions of your slides. This is perfect for providing a quick visual overview of your presentation content.

Creating Mini Slides

1. Click on the Mini Slides icon in PowerTools.
2. Decide the scope of slides you want to convert into mini slides:
   • Current Slide: Create a mini slide of the slide currently in view.
   • Selected Slides: Convert specific slides you’ve chosen into mini slides.
   • All Slides: Turn every slide in your presentation into a mini slide.

Positioning

• The mini slides are positioned at the top-left edge of the content placeholder.
• They are arranged in the order of their appearance in the presentation.

Limitations

• If you select more than 24 slides, an additional slide will be generated to accommodate the mini slides.
• There’s a limit to creating mini slides; you can generate up to 144 mini slides.

Refreshing Mini Slides

• Over time, as you update your slides, you might want your mini slides to reflect those changes. Simply click Refresh Mini Slides to update them.
• Note: Mini slides corresponding to deleted slides won’t be updated.

Tips

• Use the Mini Slides feature for presentations with a large number of slides to give your audience a visual roadmap.
• Regularly refresh mini slides after significant edits to ensure they remain an accurate representation of your content.

The “Status Symbols” feature facilitates the insertion and modification of standardized visual indicators. With a variety of symbols to choose from—such as harvey balls, traffic lights, progress bars, and stars—you can convey the status or quality of tasks, projects, or ratings in a visually compelling manner.

Inserting a Status Symbol

1. Slide Selection
   • Navigate to the slide where you wish to place the status symbol.
2. Access the Tool
   • Click on the “Status” button located in the PowerTools Ribbon.
3. Choose Your Symbol
   • From the dropdown menu, select from the range of pre-defined symbols, which include:
     • Harvey balls
     • Traffic lights
     • Progress bars
     • Checkmarks
     • Five-star ratings
     • Arrows
     • Plus/Minus indicators
     • Smileys
4. Customization
   • After selecting a symbol, further tailor its appearance:
     • Adjust its current status (e.g., half-filled harvey ball or yellow traffic light).
     • Select your preferred color for the symbol.

Editing a Pre-existing Status Symbol

1. Symbol Selection
   • Click on the status symbol you intend to modify.
2. Access Editing Options
   • Find and click the dropdown menu located beneath the status icon on the Ribbon.
   • Choose “Edit Status Symbol” from the list.
3. Modification
   • Adjust the specific attributes of the selected symbol to suit your requirements.
4. Limitations
   • Be aware that the type of a previously inserted status symbol cannot be changed through editing. If a different type is needed, a new symbol should be inserted.

The custom slide library allows you to import your own slides directly into PowerTools so you can easily insert them into future presentations.

To import your slides into PowerTools, go to Settings, then Slide Library, then select the presentation you want to import.

PowerTools comes equipped with editable maps of every single country that you can easily insert into your presentation in a single click.

PowerTools comes equipped with hundreds of slide templates built by ex-MBB and Big Four consultants that you can insert into your presentation with a single click.

PowerTools makes it easy to create complex charts and present data in an easily consumable format thanks to its hundreds of chart templates that you can insert into your presentation in a single click.

The slide library settings form allows you to select a file for your custom slide library.

The typography tools give you an easy way to create cool typographical effects without any detailed knowledge about typography.

Live Character Spacing

Select text or a text box then select Live Character Spacing. You can adjust the space between characters using the arrow keys on your keyboard, the slider, or by typing in an exact value. You can see the changes in real time. Under Menu you’ll find options to Apply to Same Font & Size, Apply on This Slide, Apply on All Slides.

Live Paragraph Spacing

Select two or more paragraphs or a text box containing two or more paragraphs then select Live Paragraph Spacing. You can then adjust the space between paragraphs using the arrow keys on your keyboard, the slider, or by typing in an exact value. You can see the changes in real time. You have the option to adjust Line Spacing or the spacing Before or After a paragraph. Under Menu you’ll find options to Apply to Same Font & Size, Apply on This Slide, Apply on All Slides.

You can also access Live Paragraph and Character Spacing by selecting text and right-clicking.

Select multiple objects containing text then click Merge Text. Your text will be merged into the first object you selected. Original text formatting is retained, and the other objects are deleted.

Shift-click to remove all paragraph breaks and soft returns.

Got a dense text box that needs splitting out? Perhaps it’s a list of bullet points, or the steps of a process. Save time copying and pasting, and just click Split Text. Choose between splitting by paragraph or by sentence. The original text and object formatting are retained.

Note: Bulleted and numbered list items are considered both sentences and paragraphs.

Removing text margins in PowerPoint can be a real pain. Look no further for a solution!

Remove from Selection

Removes text margins for all selected objects. You can even select part of a table to only affect the selected cells.

Remove from All Slides

Removes text margins from all qualifying objects on all slides. Only shapes that have text, have no fill, and have no outline will be affected. Everything else will be ignored, including everything on the master.

Batch features can be scary, but this feature only finds and affects the most common text margin culprits!

Remove from All Masters

Removes text margins from all qualifying objects on every master. Only shapes that have text, have no fill, and have no outline will be affected. Everything else will be ignored, including everything that’s not on the master.

Batch features can be scary, but this feature only finds and affects the most common text margin culprits!

Toggle the margins of your selected textbox between zero and a default value (which you can customize). This is helpful to quickly allow you to remove or set your firms standard margins to a shape or text box.

Formats up to four levels of bullets when a text box is selected otherwise a new text box is created and bullets formatted. Fix or insert bullets based on predetermined format for bullets of all levels.

Promote/Demote Bullets

Tab one indent level to the right (promote) or left (demote) and apply the standard formatting. Promote or demote bullets while changing format to standard depending on the level.

This tool opens up a window which allows you to easily customize the margins of all selected objects.

Toggle between text autofit settings (resize on overflow/shape to fit text/do not autofit) as well as text wrap settings for the selected object.

Use this tool to make selected objects the same size, width, or height.

All the selected objects will take the size of the reference object. Depending on your setting in PowerTools, the reference object can either be the last selected, or the first selected object. The Set Reference Object setting can be found by clicking Settings in the PowerTools tab.

If you just select a single object, it will match to the size of your slide — this great for filling the slide with an image.

Shift-clicking Match Width or Match Height will keep the original aspect ratios of all resized objects.

You’ve designed a slide to perfection, then decide to switch out an icon or image. Use this tool to maintain the integrity of your slide layout. Select two objects, then click Swap Objects — it even swaps the layer positions!

You can swap positions using 5 different reference points around the bounding box of the objects. Shift-click Swap Objects to temporarily show and set the reference point.

Setting up PowerPoint guides can be fiddly and unintuitive. When you move guidelines manually there is no mathematical way to ensure precision, you’ve just got to eyeball it. PowerTools’s guides can be precisely placed and are mathematically accurate.

Create Guides

Setup a grid of guides using margins, columns, rows and gutters. Simply chose the number of columns and rows, set your margins and watch the guidelines change in real time — PowerTools does all the calculation for you.

Make from Selection

PowerTools can also create guides from content you already have on the slide. Click Make from Selection to add guides to the bounding boxes of selected objects and groups.

Delete Guides

Deleting guides in PowerPoint can easily become a tedious task. This feature allows you to clear all of them in one click.

Change Colors

Working on a presentation with the same background color as your guides? This feature allows you to pick a contrasting guides color for every project.

These tools are designed to make setting up theme colors a quick and easy job.

Edit Theme Colors

If you’re designing a template or just need to change the theme colors associated with the master, then the Theme Colors Editor will help you do it in record time. Keep everything on brand and looking good by setting your theme colors in either HEX or RGB format or simply using our Color Picker.

You can also edit custom colors with no need to hack into the XML.

Color Contrast Report

Generates an accessibility color contrast report for all the theme colors in the currently active master. The report shows which color combinations pass and fail the WCAG Level AA success criteria for color contrast. See Color Contrast Checker in the Contextual Tools section on how to measure color contrast with non-theme colors.

Delete Recent Colors

Remove those pesky recent colors that can appear in the PowerPoint color picker when you use colors that are not in your theme.

A collection of tools that perform repetitive presentation-wide tasks.

Assign Layouts

Assign layouts to slides in bulk. This is great for cleaning up unwanted layouts in your current project, cutting down on confusing options, and reducing file size.

Insert Layouts

Insert one slide for each of layouts in the open presentation. New slides will be added in a new named section. Multiple sections will be created for presentations with more than one slide master. Handy for a layout design sanity check.

Copy & Paste Clipboard to Selected Slides

Need to paste an object to every slide in a presentation? This feature will do exactly that for you.

On Windows:

1. Select the objects you wish to copy
2. Copy the objects you wish to paste (you can use the shortcut Ctrl + C)
3. Select the slides you wish to paste to
4. Click Paste Clipboard to Selected Slides in the Batch Tools menu (you can use the shortcut Ctrl + V)

On macOS:

1. Select the objects you wish to copy
2. In the Batch Tools menu, click Copy Selected Shapes to Clipboard (shortcuts are not supported on macOS)
3. Select the slides you wish to paste to
4. Click Paste Clipboard to Selected Slides in the Batch Tools menu (shortcuts are not supported on macOS)

Resize all Pictures to Slide Size
Resize all of the pictures in this presentation to match the slide size. Use with the PowerPoint Photo Album feature (Insert / Photo Album) to create full-bleed photo album presentations.

This includes a number of tools which can speed up the process of reviewing your presentation.

All of these features can be found by clicking Review in the File & Master group.

Presentation Language

Set the presentation language for your file and all of the objects across all of the slides.

Speaker Notes

We’ve given you a bunch of new speaker notes tools helping you easily export your notes as a Text, Excel, or Word file. You can also get an instant word count to help you keep on track or delete all speaker notes with the click of a button.

Hyperlink Tools

If you’re making an interactive PowerPoint presentation, it’s all too easy to lose track of your hyperlinks. This tool runs through your deck and flags every hyperlink with a comment so you can double check that all of your links are where they should be.

Tag Hyperlinks with Comments

Adds a comment for every hyperlinked object in the presentation.

Delete Hyperlink Tags

Deletes all hyperlink tags. Any other comments won’t be affected.

Export Hyperlinks

Export a report of all the hyperlinks in your presentation to a new Word document.

Tag Large Media with Comments

This tool is helpful at finding large images and videos in your presentation. This tool runs through your deck and flags every large media object with a comment so you can more easily find what’s causing your file size to bloat. Any image that is larger than 2000×2000 pixels, or any video that is more than 10 seconds in length will get tagged.

Delete Large Media Tags

Deletes all large media tags. Any other comments won’t be affected.

Navigate all Presentations

Need to compare multiple presentations? The Navigate all Presentations feature helps you easily review multiple decks simultaneously by arranging all your visible presentations equally across your screen.

Navigate through the slides in two ways; using the arrow buttons or shift-clicking either arrow to view the same slide number in each individual window.

Once you’ve finished, close this view using the tick button and return to working as before, or shift-click the tick to maximize all visible windows.

You can already export your PowerPoint presentation as a PDF/XPS file and as a video by going to File > Export. We’ve added a few more options you might find useful.

Save Selected Slides as New File

Create a new PowerPoint file from the selected slides.

Save All Slides as Individual Files

Create a separate PowerPoint file for every slide in your presentation.

Export Selected Slides as Images

Export currently selected slides as separate image files.

Export Media Files

Export all image and video files in this presentation. Great for finding large assets that are bloating the file size.

The Clean Presentation function in PowerTools provides a suite of tools designed to quickly declutter and streamline your entire presentation. From removing unused placeholders to compressing images, this feature ensures a polished and professional presentation.

Cleaning Tools

1. Remove Empty Placeholder: Deletes all empty placeholders from within the presentation.
2. Remove All Groups: Ungroups all shape groups in the presentation. This tool handles up to five levels of grouping. If more levels exist, simply use the tool repeatedly.
3. Remove Shape Effects: Strips all shapes of their effects, including shadow, reflection, glow, and soft edges.
4. Remove 3D Formats: Removes 3D effects, including 3D format and rotation, from all shapes.
5. Remove Animations: Erases all animations associated with shapes in the presentation.
6. Remove Objects Outside Slide: Deletes objects that are entirely outside the visible slide area.
7. Straighten Lines: Levels lines and connectors. Lines with a negligible height or width (below 0.3 cm) are adjusted to a straight line.
8. Remove Empty Slides: Deletes slides that only contain unused placeholders like title, subtitle, footer, and slide number.
9. Remove Slide Transitions: Strips all slides of their transition effects.
10. Remove Notes: Clears all speaker notes from the presentation.
11. Remove Metadata: Deletes all metadata, such as author or company details, from the presentation.
12. Remove Unused Layout Slides: Deletes master layout slides that are not in use, potentially reducing the presentation’s file size.
13. Compress Pictures: Compresses all images in the presentation to minimize file size while optimizing quality and resolution.
14. Remove All Hidden Objects: Deletes objects that are currently not visible, such as those hidden by the tag function.
15. Remove All Tags: Removes tags added with the PowerTools Tag function.
16. Remove All PowerTools Marks: Deletes all marks and tags created by PowerTools functions. Note that using this tool will deactivate all refresh functions.

Tips

• Before using the Clean Presentation tools, always save a backup of your presentation.

This tool helps you easily replace a particular color throughout your presentation.

Using the Replace Color tool

1. Initiate: Navigate to the Ribbon and select “Replace Color” to modify fill, font, or outline colors for shapes, charts, and table cells.
2. Select Old Color: Identify the existing color you wish to change. Clicking the color field will open the color manager to facilitate your selection.
3. Choose New Color: Pick the desired substitute for the previously selected color.
4. Slide Scope: Determine which slides will undergo the color replacement – options include “current slide”, “selected slides”, or “all slides”.
5. Specify Color Types: Indicate the specific color types to modify (fill color, font color, and/or outline color). Remember: Object’s fill and outline colors will be adjusted, irrespective of transparency or pattern configurations.

The Replace Font tool allows you to easily standardize all the fonts within your presentation.

Using the Replace Font tool

1. Initiate: Open the “Replace Fonts” dialogue for modifying fonts within various presentation elements.
2. Select Old Font: Identify the existing font from the dropdown menu (this menu displays only fonts currently in use within the presentation).
3. Choose New Font: Select your preferred replacement font. Note that commonly used fonts are prioritized at the dropdown’s top.
4. Slide Scope: Specify the slides that will undergo font replacement – options encompass “current slide”, “selected slides”, or “all slides”.
5. Determine Target Objects: Determine which components (shapes, tables, charts) should have their fonts replaced.

The “Selective Format” function empowers users to specifically search for and adjust the formatting of keywords throughout a PowerPoint presentation. It provides flexibility in altering font style and color.

Using the Selective Format tool

1. Accessing the Tool
   • Navigate to the “Format” section in the Ribbon.
   • Click on it to bring up the “Selective Format” dialogue window.
2. Keyword Selection
   • Type in the keyword or phrase you wish to adjust the format for across your slides.
3. Advanced Search Options (Optional)
   • Enhance your search accuracy by selecting desired search criteria:
     • “Match case” to ensure the exact letter case is considered.
     • “Match whole words only” to avoid partial matches.
4. Slide Selection
   • Decide the range of your format changes:
     • “Current slide” to apply changes only to the slide you’re currently viewing.
     • “Selected slides” to apply changes to multiple specific slides.
     • “All slides” to apply the format changes throughout the entire presentation.
5. Formatting Choices
   • Determine the desired format for the identified keywords:
     • Styles: Bold, Italic, Underlined.
     • Font color: Select the desired color from the color palette.

Once you’ve figured out which PowerTools tools are necessary to your workflow, and which you don’t use very often, you can customize the PowerTools ribbon by hiding and showing different ribbon groups. You can also select these groups or individual features from within them and add them to you Quick Access Toolbar.

Here you can also turn on the Legacy Tools group, which is hidden by default.

Ribbon Setup can be found by clicking Settings in the Settings & Help group.

Activate and deactivate the various productivity-related shortcuts here.

Productivity Shortcuts can be found by clicking Settings in the Settings & Help group.

Workspace

Zoom In — Ctrl + ‘+’

Zoom Out — Ctrl + ‘-‘

Hide & Show

Hide Selection — Ctrl + 3

Show All — Ctrl + Alt + 3

Arrange Objects

Bring Forward — Ctrl + ]

Bring to Front — Ctrl + Shift + ]

Send Backward — Ctrl + [

Send to Back — Ctrl + Shift + [

Lock Objects

Lock Selection — Ctrl + 2

Unlock All — Ctrl + Alt + 2

Align Objects

Align Left — Ctrl + Left Arrow

Align Center — Ctrl + Shift + Left Arrow or Ctrl + Shift + Right Arrow

Align Right — Ctrl + Right Arrow

Align Top — Ctrl + Up Arrow

Align Middle — Ctrl + Shift + Up Arrow or Ctrl + Shift + Down Arrow

Align Bottom — Ctrl + Down Arrow

This setting allows you to set the reference object that a number of features in PowerTools make use of. The reference object can either be the last selected, or the first selected object.

Following features are affected by this setting:

• Aling to Reference Object (Align to Last | Align to First)
• Match Size
• Match Tool & Match Tools (Match to Last | Match to First)
• Add to Group
• Animate to Reference Object (Animate to Last | Animate to First)

Set Reference Object can be found by clicking Settings in the Settings & Help group.

Add your dynamic field and your info

1. Bring a cell into focus by clicking into it
2. Right-click and select Copy Cell Format
3. Select one or more cells
4. Right-click and select Paste Cell Format

Sort Table

Alphabetically sort table contents.

Transpose Table

Swap columns and rows of a table.

Convert Table to Text

This is a super useful tool if you are turning a table into a more impactful visual. Instead of copying and pasting or typing out each cell individually, simply right-click on a table and select Convert Table to Text. You then have the option to convert the whole table to a single textbox or convert each cell to a separate text box.

Finally! A a way to ensure your lines are perfectly straight. Right-click a line to access this tool.

1. Select a line
2. Right-click and select Straighten Line
3. From there you can choose to straighten your line to top, bottom, left, or right

Right-clicking on a section title brings up a dropdown menu with some snazzy new options to easily move entire sections anywhere within your presentation. Restructuring just got that much easier.

Move to Beginning | Move to End

Moves the section to the beginning or end of the presentation.

Move Before | Move After

Moves the section before or after a specific section.

Measures the color contrast between two colors by using a single object, or two objects. Aim for a color contrast ratio of at least 4.5:1 between text and its background color. You can see the result at the bottom of the contextual menu.

Using a single object:

1. Select an object
2. Make sure shape fill and text fill color have been set
3. Right-click the shape to measure the contrast ratio between shape fill and text fill color (outline colors are ignored)
4. The result will be at the bottom of the contextual menu

Using two objects:

1. Make sure your two objects have a shape fill color
2. Select the two objects
3. Right-click on one of them to measure the contrast between the shape fill colors of either shape (outline and text colors are ignored)
4. The result will be at the bottom of the contextual menu

This feature allows you to copy and paste objects to selected slides (as the name of the feature suggests):

1. Select the objects you wish to copy
2. Copy the objects by using the shortcut Ctrl + C, or by pressing the Copy button in PowerPoint
3. Select the slides you wish to paste to
4. Paste the objects by using the shortcut Ctrl + V, or by pressing the Paste button in PowerPoint

On macOS, you can achieve this by using the Copy & Paste Clipboard to Selected Slides feature in the File & Master section.

This feature allows you to resize multiple lines without grouping them. Just drag the handle of one line, and watch others follow!

By default, PowerPoint only duplicates comments attached to a slide when you copy and paste that slide. This feature will make sure your comments stay intact when you use the duplication method.

You can turn off Passive Features by clicking Settings in the PowerTools tab.

When using Change Picture, newer versions of PowerPoint will only fill the entire area of the image you’re replacing, if the image has been cropped. This feature will make sure your layout will never get altered, even if the image has not been cropped.

You can turn off Passive Features by clicking Settings in the PowerTools tab.

Legacy size and position tools include:

• Stack Left
• Stack Above
• Stack Below
• Stack Right
• Copy Size and/or Position
• Paste Size and/or Position

Legacy Shapes tools include:

• Join Shapes

Legacy Text tools include:

• Styles
• Text to Outline
• Text to Placeholder

Legacy Color tools include:

• Insert Theme Colors
• Insert Color Info

Legacy Format tools include:

• Adjustment Painter
• Table Format Painter

Note: The above Painters have now been included within the “Magic Painter” to simplify the user experience, but these separate tools remain accessible from the Legacy tool menu for those who prefer them.

Legacy Contextual tools include:

• Copy/Paste Size and Position: Checking this option makes the copy & paste size and position tool visible when right clicking an object so you can easily copy and paste the size and/or position of the selected object to any other object.

Other Legacy tools include:

• Add to Group
• Selection Pane
• Sum Values
• Match Corner Radius
• Swap Position (old version without ability to customize reference points)
• Straighten Lines (non-contextual tool version of this)
• Same Size (set selected objects to the same size as the first selected object)