PowerPoint

Part 2: How to Merge Slides from Different Presentations

As you progress in your PowerPoint journey, you will often find the need to combine slides from different decks to create a comprehensive presentation. In this part of the series, we provide you with simple yet effective techniques to merge slides from various decks without breaking a sweat. We will guide you to avoid common pitfalls and ensure a seamless integration of diverse slides into one powerful deck. Let’s step up your PowerPoint game!

What’s covered in this part:

  • Understanding the basics of Slide Masters and how to manage them effectively
  • Learning the right and wrong ways of copying slides from different templates
  • Special cases: Incorporating slides with different template sizes without affecting the presentation layout

Navigating the Complexities of Slide Masters

Fundamentals of Slide Masters

  • Slide masters dictate the aesthetic elements of all slides within a deck, including the font styles, color schemes, title positioning, and footer details.
  • A single slide master governs each slide, but one slide master can influence numerous slides.
  • Slide masters are designated via the Home -> Layout menu and can be reset using the Home -> Reset function.
  • To access and manage slide masters, navigate to View -> Slide Master.

Incorporating Slides from Other Decks

  • Importing slides from other decks also brings along their associated group of slide masters, potentially cluttering your current collection and escalating the file size.

Potential Pitfalls

  • Such integration can result in:
    • Unmatched titles
    • Varied fonts and color schemes
    • Incorrect logos and footers, possibly displaying outdated dates
    • A manual, error-prone process for future modifications
    • Challenges in sharing decks across different projects, leading to “slide debt”

Avoiding Common Mistakes when Incorporating Slides from Different Templates

In the event of merging slides from a distinct template, particularly from different client decks, adhere to the following guidelines to prevent inconsistencies and formatting errors:

  • Refrain from copying and pasting entire slides with their original formatting as it brings along the slide master, necessitating adjustments in fonts, colors, and more.

Exceptions to this rule

  • It is permissible to copy and paste slides that employ the same template and corresponding slide masters.
  • In cases where slide decks possess different size dimensions, refer to the “Special Case Scenario” detailed at the end of this segment for a handy workaround.

Adopting the Correct Approach to Slide Integration from Various Templates

Copying Content Exclusively

  • Focus on copying the content, excluding the title and subtitle, from the source slide.
  • Create a new slide in the destination deck and paste the copied content.
  • Decide whether the pasted content should retain the destination template’s formatting or maintain the source format.
  • Transfer the title text from the source slide to the destination slide, removing any automatically inserted line breaks at the end.
  • Repeat this process for the subtitle, if present.
  • Depending on your formatting choice (destination versus source), adjustments to font styles, sizes, and colors might be necessary.

Special Case Scenario: Integrating Slides from Differing Template Sizes

Identifying the Issue

Occasionally, the pasted content might exceed the dimensions of your template, as depicted below:

Implementing the Solution

  1. Transfer the entire slide from the source deck, allowing it to auto-adjust to the destination deck’s dimensions. Choose between retaining the source or destination format.
  2. Copy only the content from the newly inserted slide onto a fresh slide in the destination deck, making necessary adjustments in fonts and colors.
  3. Discard the initially transferred slide. Verify and remove any incorrect slide masters that might have been added (navigate to View -> Slide Master).
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